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• • News
    • 07/20/2010

      Cellular South Moves to Chesapeake System Solutions' T-Recs^® Enterprise

    • 06/06/2010Chesapeake System Solutions Partners with A2iA to Combat Bank Payment Fraud
    • 05/19/2010Chesapeake System Solutions Offers Outsourced Unclaimed Property Service
    • 03/22/2010

      Envision Financial Systems Partners With Chesapeake System Solutions, Inc.  to Offer PACash Automated Cash Reconciliation and Money Movement System

    • 03/06/2010

      NBT Bancorp Adopts T-Recs^® from Chesapeake System Solutions for Internal High-Volume Reconciling

    • see more
  • User Conferences
    • 08/08/2010Chesapeake Conference 2010
    • see more
  • Trade Shows
    • 09/08/2010Asia Financial IT & Service Outsourcing Summit
    • 09/24/2010San Francisco TMA
    • 11/07/2010AFP Annual
    • 11/15/2010CFRI
    • see more
• • Products

    • Comprehensive Treasury Solutions

      Chesapeake provides industry-leading, end-to-end treasury solutions that seamlessly integrate cash management with general ledger account reconciliation, account analysis, and regulatory compliance functions. Information-sharing across all applications optimizes funds management, improves the financial close process, increases the efficiency and accuracy of general ledger account reconciliation, and simplifies compliance by enforcing company policies and procedures and financial regulations. Chesapeake solutions deliver actionable information and productivity improvements that can benefit a wide range of organizations, yielding tangible ROI from your software investment. From retailers to banks and financial services organizations to insurance companies, Chesapeake solutions help minimize risk, reduce costs, and maximize profitability.

      Total Reconciliation Solution (T-Recs^®)

      A control framework for governance, risk management, and compliance. T-Recs helps organizations improve risk management, assess the effectiveness of controls, measure ongoing performance, and support accurate financial reporting.  T-Recs brings visibility and control to account reconciliation, financial reporting, workflow management, financial oversight, and close.

      Unclaimed Property Compliance System (UPCS^®)

      Helps you search, report and comply with state escheatment requirements. UPCS produces personalized search letters so you comply with owner notification rules, and generates unclaimed property reports for all 54 jurisdictions.

      SmartTreasury^®

      A modular desktop and web-based treasury workstation. SmartTreasury provides complete control over all treasury operations, including funds management, account analysis, and compliance. SmartTreasury centralizes and monitors business activity, manages cash, and facilitates funds transfer, streamlining treasury operations and improving financial forecasting and reporting.

      SmartAnalysis^®

      A powerful tool for analyzing commercial bank fee data across all your banking relationships. SmartAnalysis compares actual and expected charges, highlights discrepancies, and verifies application of volume discounts. Sophisticated
      “what-if” functionality helps you identify and negotiate the best combinations of price and service in all your banking relationships.

      SmartAnalysis RM™

      A relationship management tool that boosts the power of SmartAnalysis. SmartAnalysis RM organizes and documents your financial relationships and provides global one-step editing of account details. By organizing key information such as contact data, target balances, account criteria, and cut-off dates in a single location, SmartAnalysis RM simplifies updates, reduces potential fraud, boosts productivity, and speeds reporting.

      Chesapeake IDM™ (Internet Data Manager)

      An incomparable banking data exchange tool. IDM automates the Internet retrieval of financial data, reducing the expense and effort associated with data acquisition, and minimizing the possibility of fraud. IDM, which involves no special authorizations or additional bank fees, puts you in control of data retrieval.

      Implementation Services

      Chesapeake delivers a full range of specialized, "best-practice" implementation services including definition of requirements, project planning, system design and development, installation and testing, and user training. After implementation, our personalized customer support service is there for you, offering staff experts who are familiar with your application and committed to seeing successful resolution of any issues that might arise.

      Outsourced Services

      Outsourcing provides the most effective way to minimize operating costs and maximize profits by turning over non-core business processes to Chesapeake, a specialist with the staff, facilities, and expertise to perform these functions more economically and efficiently. Outsourced services vary by Chesapeake product offering, but all deliver the savings and expert handling customers expect of the Chesapeake name.

      Premium Maintenance Plan

      To maximize the value derived from your investment in our software, Chesapeake offers customers a premium maintenance plan offering higher-level services specific to your firm and its unique business needs. Our experts will work with yours each month to leverage the power of our software in your operations through expert analysis and review. Premium maintenance plan services vary by Chesapeake software product.

      Product Demos

      You can view demonstrations of our products online. For quick and easy access, call our corporate headquarters at 410-356-6805 or contact your Chesapeake sales executive.

  • Services

    • Implementation Services

      Chesapeake’s goal is to provide solutions that are specifically tailored to your business requirements and strategy. But those solutions extend beyond state-of-the-art software. They incorporate expert implementation services to deliver a system that suits your exact needs. The expertise we have gained from successful implementations in a host of industries provides insight into best implementation practices. This allows us to help you avoid process, installation, and operational missteps that often plague new system projects. From initial planning through final user training, Chesapeake experts support every phase of your implementation process.

      Support Every Step of the Way
      We begin by assigning an implementation specialist who will coordinate with your project team for implementation planning, product installation, and end-user training. An expert in the Chesapeake product you’ve chosen and the financial process you are automating, our specialist serves as the focal point for the project and is your contact for all questions, whether technical or procedural. He or she solicits other Chesapeake expertise as required and works with you every step of the way as your new system is brought to life.

      First, we define your unique requirements. We work with your project team to understand your business processes and share the experience we have gained with regard to best practices in your industry. Then we define and document your particular requirements to serve as the foundation for carefully crafting a system that precisely suits your needs.

      Next, we develop a detailed project plan. This detailed project plan, which includes specific roles and responsibilities, ensures that each requirement is effectively addressed. Jointly, we define components like your accounts, match rules, import and export definitions, and reports to automate your processes most efficiently. In addition, working with our consultants, your staff will acquire detailed information that will allow them to maintain the system and realize its full benefits.

      Then, we build, test, and install the system we’ve tailored for you. Chesapeake builds your client database at our offices, defining your accounts, assigning business rules, and tailoring reports. When the resulting software has been thoroughly tested, our technical experts install it in your environment and perform on-site retesting and verification to ensure it continues to provide the correct results.

      Finally, we train your staff to use your new system to its best advantage.
      We conduct on-site training at your location, using your data, to equip your staff with the knowledge it needs to minimize the transition to the new process.

      In addition to on-site training, Chesapeake also offers:

      • End-user training classes, held either at your site or in our offices, at a time of your choosing. During classes, which are customized to address your unique needs, we discuss and practice the most commonly used procedures and answer frequently asked questions.
      • “Train the trainer” sessions that are designed to prepare a member of your staff to train other employees in the use of your Chesapeake product.
      • Monthly Online Training, which presents product features and functionality in a forum that fits easily into an employee’s ongoing work. The task-oriented training is followed by question and answer forums. Online training sessions are ideal to get new employees up to speed quickly, or to enhance an experienced user’s skill.
      • Annual User Conference training classes, which allow your staff to combine training with informative sessions and valuable networking time with other users and Chesapeake staff.

      We also offer Web-based SmartSupport through the exclusive "Clients Only" area on the Chesapeake Web site. Here you can complement telephone and e-mail support with:

      • Technical bulletins that update you on product enhancements
      • Resolutions to common issues
      • User Conference details and agenda
      • Monthly Online Training topics and schedules  
  • Outsourcing

    • Benefits of Outsourcing

      Successful companies seek ways to minimize operating costs in order to maximize profits. When it comes to business processes unrelated to your core revenue-generating activities, a specialist typically can perform these functions more economically and efficiently. This is the premise behind outsourcing, and the reason why most firms outsource at least one function.

      Cost often predominates decisions to outsource. It is expensive to hire, train, and retain staff with the expertise needed to perform specialized tasks. Also, it is costly to acquire the automated tools and facilities needed to support these functions and then hire, train, and retain the staff to oversee the maintenance and update of IT systems. Such infrastructure investments diminish a company’s ability to invest in core activities, which can affect profit. Service providers already possessing the tools, facilities, and specially trained personnel can provide these functions at a fraction of the cost due to economies of scale. A company benefits by turning fixed costs into variable costs and by minimizing risk related to critical tasks by placing them in expert hands.

      Chesapeake understands your need for expertise when it comes to automated general ledger reconciliation, treasury workstation operation, account analysis, and compliance, especially unclaimed property reporting. Our staff are subject-matter experts in these areas and understand both the processes involved and the governing rules and regulations. Further, Chesapeake knows IT. Our facilities are state of the art, secure, and backed up in the event of disaster, freeing customers from maintenance, software updates, and user issues. In some cases, outsourcing can totally eliminate the need for in-house processing facilities and staff.

      Outsourcing your business processes to Chesapeake can help your firm

      • Focus on your core activities secure in the knowledge that all requirements/deadlines will be met
      • Improve your internal processes under our expert guidance
      • Improve risk management
      • Respond more rapidly to changing business conditions
      • Lower costs and better control your budget
      • Leverage the latest technology with utmost data security for your business
  • Downloads
    • T-Recs® BrochureTotal Reconciliation Solution (T-Recs®)
    • SmartTreasury® BrochureSmartTreasury® Product Brochure
    • SmartAnalysis^® BrochureSmartAnalysis® Product Brochure
    • IDM™ BrochureChesapeake IDM™ (Internet Data Manager)
    • UPCS® BrochureChesapeake Unclaimed Property Compliance System
• 

Chesapeake’s Unclaimed Property Solutions

Chesapeake System Solutions is the industry leader in unclaimed property management. With over 75 years combined staff experience, Chesapeake understands how best to track and document over 100 types of unclaimed property in strict compliance with the regulations of all 54 U.S. reporting jurisdictions. Chesapeake’s application - Unclaimed Property Compliance System (UPCS^®) - offers a powerful automated framework that simplifies the labor-intensive tasks of complying with diverse unclaimed property laws in the various states.

Why UPCS?

Managing unclaimed property can be an overwhelming process with very real consequence for noncompliance. No statute of limitation governs unreported property; thus, you can unknowingly incur liabilities by not gaining control over this critical activity.

Chesapeake’s UPCS is customizable, allowing you to incorporate your business processes and procedures within the solution. UPCS automates all the tedious, labor-intensive tasks associated with search letter generation, check disbursement, and follow-up actions, boosting personnel productivity. Most importantly, UPCS creates a permanent audit trail and transaction log of all activities performed, providing documentation to support efforts to comply with the regulations of all 54 U.S. reporting jurisdictions.

Easy-to-use “wizards” lead UPCS users through each function, while time-saving features, such as bar coding and a custom import tool, simplify processing of returned search letters and eliminate data reformatting. A powerful built-in report writer produces state-specific reports (summary and detail) on all compliance activities. Additional tools help identify errors, duplicate payments, and available exemptions by state and territory.

UPCS comes with a built-in database of statutory requirements for all 54 reporting districts, which Chesapeake continuously updates. UPCS automatically alerts users of critical reporting deadlines to help ensure that time-sensitive activities do not “slip through the cracks.”

UPCS automatically encrypts state electronic report files in the HRS Wagers format. Thirty-six states either mandate or accept encrypted electronic report files. UPCS-produced output files not only comply with state-specified encryption formats but also assure secure transmission of sensitive data.

Over 800 companies nationwide rely on Chesapeake’s UPCS to manage their unclaimed property activities.

Implementation: The Choice Is Yours

Chesapeake offers three options for firms to harness the power of UPCS in their unclaimed property management functions: license the UPCS software, have Chesapeake host the UPCS application, or outsource the function to Chesapeake’s experts.

• Licensed UPCS: Firms wishing to keep IT functions and unclaimed property management activities in house can license UPCS. The UPCS software operates in a platform-independent environment, and Chesapeake offers “worry-free” implementation services backed by an unparalleled customer support staff.
• Hosted UPCS: This cost-saving option eliminates the need to install and maintain the UPCS software on your corporate server. Chesapeake hosts the application in our secure data center, and you upload your files and access UPCS locally via the Internet. Chesapeake’s advanced browser functions make data upload and system use as seamless as installation on your own server. Chesapeake applies all system enhancements and regularly updates the database with changes to state filing requirements.
• Outsourced Unclaimed Property Compliance Service: Firms that wish to reap the benefits of outsourcing can do so with confidence, knowing that Chesapeake is an industry leader in unclaimed property management. Chesapeake’s basic outsourced UPCS service includes system maintenance and administrative tasks including
  • Production of all due-diligence letters
  • Delivery of signature-ready reports for all 54 jurisdictions
  • Production of summary and detail reports specifying all unclaimed property reported
  • Provision of tools to view and print Chesapeake-produced reports
  • Online access to unclaimed property information for inquiry purposes
• Optional services offered at an additional fee include
  • Assistance in analysis of current policies and procedures for reporting unclaimed property
  • Assistance in identifying all sources of unclaimed property
  • Development of an unclaimed property reporting guide tailored to the organization  

Contact Us

To find out more about the benefits that UPCS can deliver to your financial operations, click the link below.

Click HERE to contact us or call 410-356-6805 for more information.

[UPCS Brochure]